Buyers keep shopping
Company buyers select the products and quantities they actually need in the storefront.
Internal purchasing control for Shopify B2B
Purchase approvals before checkout
Let company buyers submit carts for approval before checkout. Approvers review the exact cart, while spend limits and approval rules determine when approval is required.
10-day free trial · Plans from $29 USD/month
Requires Shopify B2B companies, company locations, and new customer accounts. Not for retail customers.
Example approval request Request #1042 Awaiting review
Northstar Construction Buyer: Jordan Lee
Worksite safety kits × 12 $1,620.00
Protective eyewear × 24 $456.00
Subtotal $2,076.00
Approval required above the buyer's $1,500 limit
The control gap
Buyer autonomy without an approval blind spot
Shopify B2B buyers can build their own carts. ApproveCart adds the internal review step between that buying activity and checkout.
Approvers see the exact request
Approvers review the requested variants, quantities, subtotal, and buyer note before deciding.
Checkout stays protected
The approved buyer can continue only while the checkout cart still matches the approval.
How it works
Three steps from cart to approved checkout
The buyer starts the request, a company approver makes the decision, and the app validates the approved cart at checkout.
- 1
Buyer builds a cart
The buyer shops with their Shopify B2B company account.
- 2
Approver reviews the exact request
Products, variants, quantities, subtotal, and the reason for approval are visible.
- 3
Approved buyer completes checkout
The buyer restores the cart and checkout protection validates it again.
Spend controls
Require approval when a cart crosses the right threshold
Start with a merchant default, refine it by company, and override it for an individual buyer when needed.
- A subtotal equal to the limit can continue; a subtotal above it requires approval.
- No spend limit removes the threshold trigger, while other approval rules can still apply.
- One active policy is resolved for the buyer before each request.
Effective limit priority
1. Individual buyer overrideHighest
2. Company policyFallback
3. Merchant defaultBaseline
Exact-cart protection
Approval belongs to one specific cart
ApproveCart records the currency, subtotal, variants, and quantities. If those protected values change, the buyer must submit the updated cart for approval.
- Variant and quantity changes invalidate the approval.
- Subtotal or currency changes invalidate the approval.
- Expired or withdrawn requests cannot unlock checkout.
Real product views
Designed for both sides of the request
These are current ApproveCart product screens from the Shopify App Store listing, not conceptual mockups.
Choose the right review workflow
Shopify B2B draft review and internal approval happen at different stages
Both workflows can begin with a buyer-built cart. The difference is who reviews it and whether that review happens before or after the buyer submits checkout.
| Question | Shopify B2B draft review | ApproveCart |
|---|---|---|
| Who builds the cart? | The B2B customer | The B2B customer |
| What is submitted? | Checkout as a draft order | An internal approval request |
| Who reviews it? | The merchant or merchant staff | An approver at the buying company |
| When is it reviewed? | After checkout is submitted as a draft | Before the buyer completes checkout |
| Primary purpose | The merchant reviews the incoming order | The company reviews an employee's purchasing authority |
| Conditional approval | Not the core of the native workflow | Spend limits and approval rules |
Pricing
Start with the approval controls you need
Both plans include a 10-day free trial. Growth adds advanced rule targeting, approver self-management, and approval expiry.
Starter
$29 USD / month
Core approval controls for smaller B2B purchasing teams.
50 approval requests per rolling 30 days
10-day free trial
Install StarterGrowth
$79 USD / month
Advanced rules and team controls for operating approval workflows.
Unlimited approval requests
10-day free trial
Install GrowthFrequently asked questions
Before you install
Quick answers about the workflow, account requirements, and the difference from draft orders.
What is ApproveCart B2B?
ApproveCart B2B is a Shopify app for internal B2B purchase approvals before checkout.
Who can approve a purchase request?
An active approver assigned to the same Shopify B2B company can approve it. One approver can manage multiple buyers in that company.
Does approval happen before checkout?
Yes. A buyer submits the cart for internal approval first and can continue to checkout only after an approver accepts the request.
Can I set different spend limits?
Yes. You can use a merchant default, a company policy, or an individual buyer override. Approval is required when the cart subtotal is greater than the effective limit.
What happens after a request is approved?
The buyer restores the approved cart and proceeds to checkout. ApproveCart checks the cart again before checkout so the approved request still matches.
Is this the same as Shopify draft orders?
No. Shopify B2B draft review lets a buyer submit checkout as a draft order for merchant review. ApproveCart sends an internal approval request to an approver at the buying company before the buyer completes checkout.
Which customer accounts are required?
ApproveCart uses Shopify's new customer accounts. Classic customer accounts are not supported for this workflow.
Does ApproveCart work for ordinary retail customers?
No. The buyer must be signed in and associated with a Shopify B2B company and company location.
Start with a 10-day free trial
Add internal purchase approval before checkout
Install ApproveCart B2B, configure company approvers and buyer thresholds, then test the workflow with a Shopify B2B company account.